Camper Guidelines and Cancellation Policy

Discrimination and Harassment Policy  

Audubon is committed to providing an inclusive space that is free of discrimination and harassment based on race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, physical or mental disability, gender, gender identity, gender expression, sexual orientation, marital status, military or veteran status, medical condition, genetic information, or any other status protected by applicable local, state or federal laws ("protected status"). We strictly prohibit and will not tolerate harassment of any kind, including but not limited to sexual harassment and rude, intimidating or physically threatening actions. This policy includes all participants, instructors, staff and volunteers. Anyone who violates this policy is subject to removal from the island at the individual's expense. 

 COVID-19 and Camper Illness Policy 

Hog Island Audubon Camp will follow CDC guidelines for COVID-19, and as such we reserve the right to modify our COVID policy at any time following CDC guidance.  

Face masks are optional for all indoor spaces including your housing, Fish House lecture hall, Queen Mary lab, and vans. Masks will be provided in all these spaces for those who would like them. 

Vaccinations and testing prior to arrival are highly encouraged but not required to register for camp.

Anyone exhibiting COVID-19 symptoms (fever, cough, fatigue, aches, loss of smell, headache, sore throat, nausea, diarrhea) will be asked to wear a face mask and test for COVID-19. Anyone displaying symptoms of illness regardless of the cause may be asked to mask, isolate or leave at the discretion of the Hog Island staff. If anyone (camper, staff, volunteer) tests positive for COVID-19 they will be asked to quarantine until their departure plans are finalized.

The affected person will need to depart camp within 24 hours at their own expense.

If you develop symptoms or test positive prior to your camp session and need to cancel, please call the office to let us know. We strongly encourage you to purchase travel insurance when you register in order to protect your trip against unforeseen circumstances like illness.

 Cancellation Policy 

A $100 non-refundable deposit will be required for all camp registrations. Final payments are due April 1, 2025. 

After final payments are submitted, if a camper/family cancels we will use the following refund policy: 

• 50% if cancelled prior to 30 days before start of registered camp session (not including the deposit) 
• 20% if cancelled within 30 days before start of registered camp session (not including the deposit) 
• A written request for cancellation is required by email - addressed to hogisland@audubon.org 

Audubon reserves the right to alter itineraries, instructors and particular arrangements, or to substitute similar itineraries or arrangements, at no penalty. If Audubon cancels a session, it will issue full refunds of all deposits or payments to the paid participants. 

Travel Insurance 

We recommend purchasing travel insurance to avoid costs associated with a cancellation. Check with your own insurance carrier or consider a travel insurance specialist. You can also purchase travel insurance through our registration platform, CampDoc. Typically insurance can cover registration fees due to emergency medical or health.