Sponsoring a participant for a camp session is a great way to directly help support an individual and our program! Many organizations across the country currently sponsor participants every year. Participants who come to Hog Island earn an incredible opportunity to learn, build community with fellow birders, connect to nature, and walk away feeling inspired to protect birds and their habitats in their own communities.

We are so grateful to all our sponsors for helping us connect people to Hog Island. In 2024, our sponsors sent 70 participants to camp! That’s 1 out of every 6 campers last season! Thank you, thank you, thank you for all you do!

2025 Sponsorship Instructions

Registration for sponsors will open on November 1, 2024! Please read these instructions carefully, as the process has changed since last year. The sponsorship process will be managed in CampDoc. Please watch the video below for a walkthrough of the process.

PART ONE: Opens November 1, 2024. Due November 30, 2024. Follow these steps to secure spots for your participants by November 30th. You do not need to know who your recipients are yet in order to hold their spots in camp sessions!

REGISTER HERE!

1. Log In to CampDoc (or Sign Up if you are a new sponsor and do not have an account yet)
2. When asked for your name, please use the name of your organization as the ‘First Name’ and ‘Sponsor’ as the ‘Last Name’. (i.e. First Name: Hog Island Birding Club, Last Name: Sponsor). You will be asked to input a date of birth, so just put any random date you would like.
3. Select ‘Hog Island Audubon Camp’ when prompted to select an Audubon Center. Then select ‘Sponsorship’ when prompted to select a session.
4. Next you will be prompted to select the number of participants you are sponsoring and pay a nonrefundable $100 deposit for each. You can pay with a credit card or bank account.
5. The next page will ask you about travel insurance which you can safely ignore for now. If you choose to purchase travel insurance for your participant through CampDoc, we can set that up later.
6. To actually complete your forms, navigate to the Health Profile on CampDoc.
7. Complete the form called “Sponsorship Information – Part 1”. This form will ask you for your contact information, the number of participants you are sponsoring, and which sessions you are choosing to send participants to. Make sure to answer every question, or you will keep getting reminder emails from CampDoc!
8. After November 30th, I cannot guarantee you a spot! Registration will open to the public on December 3rd, 2024. Please make sure all of the above steps are completed by November 30th.

PART TWO:  Opens December 9, 2024. Due March 15, 2025. Follow these steps to provide us with information about your sponsorship recipients and finish registering them for camp!

1. Log In to Camp Doc
2. Navigate to your Health Profile
3. Complete “Sponsorship Information – Part 2”. This form will ask you for the name and contact information for each of your participants. Please make sure to answer every question, or you will continue getting reminder emails from CampDoc!
4. Schedule a call with Rosy. We will have a nice chat on the phone! I will set up a CampDoc profile for your participant and you will pay the remaining tuition balance (less the $100 deposit) using a credit card. I will give you a receipt of the payment and remove the credit card information from the account. From there, your participant will be responsible for filling out their forms in CampDoc and will directly receive all further communications about camp.
5. After March 15th, any unpaid spots held by sponsors will be relinquished and made available to the public for registration.

Here is a summary of the timeline:

For questions regarding the sponsorship process contact: 

Rosy Tucker, Program Manager
Email: rosy.tucker@audubon.org
Phone: (207) 360-8353, ext. 300